桃子视频:Accommodation Terms and Conditions
桃子视频 ACCOMMODATION TERMS & CONDITIONS,
桃子视频 Enterprises, Registered No SC135573.
The following words shall have the following meanings:
Booking: means the Event (including, but not limited to, accommodation, facilities and services) booked by the Client.
Client: means the company, firm, body, agent, group or individual making the Booking.
Confirmation: means the Booking Confirmation sent to the Client (individuals and groups) which sets out specific details of the Booking.
Contract: means the written Contract between 桃子视频 and the Client (large groups) which outlines details of the Booking (minimum numbers, duration, catering requirements, etc).
Event: means the nature of the Booking, with accommodation and use of facilities (classrooms, studios, sports, catering), as per Confirmation.
Guaranteed Number: means the total number of room nights booked, or guests subsequently confirmed by the Client.
Price: means the Price specified in the Booking Confirmation.
Revenue: means the Revenue anticipated by 桃子视频 in respect of the Booking.
Terms & Conditions: means these 桃子视频 Terms & Conditions on which a Booking is based, as per this document.
1. General Issues
1.1 Confirmation of a Booking will be notified to the Client in writing by post or email. Until the Booking has been confirmed by 桃子视频, and acceptance received by the Client, 桃子视频 reserves the right to release the space held for the Client.
1.2 For the avoidance of doubt, these conditions shall prevail over any other conditions previously published or agreed by 桃子视频 in respect of Bookings.
1.3 Should any guests of, or third parties employed by the Client, behave in a manner that is considered unacceptable to 桃子视频, then 桃子视频 reserves the right to remove such party from the premises and / or terminate the Contract with immediate effect.
In the event of such a termination, the Client shall be due 桃子视频 the full balance and no monies will be returned to the Client.
1.4 The Client shall pay for the cost of repairing any damage caused to the property, contents or grounds of 桃子视频 by the Client, its guests or third parties employed by the Client in connection with the Event.
1.5 The Client shall not (and must ensure that all guests, delegates or third parties employed do not) use the name, logo or any details of 桃子视频 for any purpose, unless specifically agreed in writing, and signed by, 桃子视频.
1.6 No variation or alteration of any of the Terms & Conditions shall be effective unless they are in writing and signed by or on behalf of each party.
1.7 Scottish Law shall govern these Terms & Conditions and the parties to these Terms & Conditions shall submit to the jurisdiction of the Scottish Courts.
2. Booking Numbers & Guest Details
2.1 The Client will be due to pay for the Guaranteed Number of room nights originally contracted with 桃子视频 date. Any reduction in the Guaranteed Number, duration or contracted value of the Booking will be subject to 桃子视频 cancellation policy as set out below.
2.2 The client shall provide 桃子视频 with a rooming list in writing, providing details of guests for overnight accommodation at least 14 days prior to the arrival date for groups over 12 guests.
3. Room Availability
3.1 Bedroom accommodation is available from 2.00pm on the day of arrival and must be vacated by 10.00am on the day of departure. A late check-out will result in a charge of 拢25.00 per room / 拢50.00 per flat (depending on type of Booking), unless arranged with 桃子视频 prior to the day of departure.
3.2 Classrooms booked are available for the dates & times arranged. Any extension may incur additional charges. Changes to the allocated classrooms may only be agreed subject to confirmation in writing by 桃子视频.
4. Payment Terms and Credit Accounts (unless otherwise agreed in a separate Contract)
4.1 The Client (i.e. groups over 12) shall make all payments due in pounds sterling and within 14 days of the date of the relevant invoice or on request for payment.
4.2 The Client (i.e. groups over 12) shall pay to 桃子视频 a deposit of 20% of the expected Revenue, to be received by 桃子视频 no later than 180 days prior to the first arrival date, or as requested / invoiced if booked within aforementioned 180 days.
4.3 The Client (i.e. groups over 12) shall then pay the balance, to be received by 桃子视频 Accommodate no later than 30 days prior ro the first arrival date.
4.4 Bookings made less than 30 days prior to the arrival date will require payment of the full balance immediately. 桃子视频 will not regard the booking as confirmed until such payment has been made.
4.5 桃子视频 may charge interest at an annual rate of 4% if the Client fails to pay the full balance on the due date.
5. Cancellation / Reduction By 桃子视频
桃子视频 reserves the right to cancel the Booking (or any part thereof) if:-
5.1 the Client fails to adhere to any part of these Terms & Conditions;
5.2 in the opinion of 桃子视频 there has been a significant change in the Client鈥檚 contracted Booking (e.g. severe reduction in days / numbers) without prior agreement with 桃子视频;
5.3 the Client is insolvent or 桃子视频 has reasonable grounds for anticipating the same;
5.4 桃子视频 is not satisfied with the Client鈥檚 credit status;
5.5 in the opinion of 桃子视频 the Booking might prejudice the reputation of 桃子视频;
5.6 any or part of the university facilities are closed or damaged due to circumstances beyond its reasonable control.
6. Cancellation / Reduction By Client
The Client reserves the right to cancel the Booking (or any part thereof) if:
6.1 the client notifies 桃子视频 of their desire to cancel or postpone the entire booking within the timescales stated below. This notification must be in writing.
If a Booking is cancelled, 桃子视频 shall have the right to impose a cancellation charge which shall be calculated as a percentage of the expected Revenue as detailed below (unless otherwise stated / agreed).
7. Cancellation Charges for Individuals & Groups over 12 Guests:
7.1 20% if cancelled 180-120 days prior to first arrival date (deposit retained);
7.2 50% if cancelled 120-60 days prior to first arrival date (deposit retained, plus an extra 30% invoiced);
7.3 100% if cancelled less than 60 days prior to first arrival date or no show.
8. Security
10.1 Unless specific arrangements are made between 桃子视频 and the Client, 桃子视频 accepts no responsibility or liability for any loss of or damage to property of the Client, its guests, or any third parties employed by the Client beyond that provided for in the Hotel Proprietors Act 1956 (as may be amended).
9. Force Majeure
9.1 Force Majeure means an event or circumstance beyond the control of 桃子视频 or the Client, affecting the Parties directly, or affecting directly a material number of Guests and beyond the control of such Guests, including, but not limited to, acts of God, volcano eruption, fire, explosion, adverse weather conditions (including lightning, storm or flood), earthquake, terrorism, civil commotion, civil disturbances, riots, war, hostilities, invasion, strikes, work stoppages, industrial disputes, catastrophic accidents, acts of government (including obligatory compliance with any government order, rule, direction or regulation), widespread disease or infection, epidemic or pandemic, lack of energy supply, significant delays by suppliers and significant materials shortages.
9.2 If 桃子视频 is prevented or materially hindered from fulfilling its obligations under the Agreement by virtue of a Force Majeure Event, it may in its sole discretion (acting in good faith) either: i) provide alternative Facilities to the Client; or ii) agree alternative arrangements with the Client; or iii) terminate the Agreement by providing notice to the Client.
9.3 Notwithstanding the generality of clause 11.2 above, if either Party is prevented or materially hindered from fulfilling its obligations under the Agreement by virtue of a Force Majeure Event (or in the case of the Client, a material number of its Guests are prevented or materially hindered from utilising the Accommodation and services under the Agreement, by virtue of a Force Majeure Event) (the "Affected Party"), the Affected Party shall not be in breach of this Agreement or otherwise liable for any such failure or delay in the performance of such obligations. The time for performance of such obligations shall be extended to be performed as soon as reasonably practicable after the start of the Force Majeure Event. The Affected Party shall notify the other Party in writing of the Force Majeure Event, the date on which it started, its likely or potential duration, and the effect of the Force Majeure Event on its ability to perform any of its obligations under the Agreement and the Affected Party shall use all reasonable endeavours to mitigate the effect of the Force Majeure Event on the performance of its obligations.
9.4 Notwithstanding the above clauses 9.2 and 11.3 above, nothing shall excuse the Client from any payment obligations under the Agreement in respect of payments made or to be made for Accommodation or services which have been or will be provided to the Client in accordance with the Agreement. For the avoidance of doubt, reference to payments in this clause 11 means the payment obligations for services related to the Contract, and not for compensation upon termination for a Force Majeure Event.
9.5 Notwithstanding clause 9.4 above, if 桃子视频 chooses to exercise its right to terminate this Agreement in accordance with clause 9.2, it shall refund to the Client any deposit payment that has been made by the Client to 桃子视频in connection with the relevant Booking within thirty (30) days of the date of termination. Such refund payment shall be subject to deductions of any and all costs incurred by 桃子视频 prior to the date of termination in connection with the Booking.
10. Fire, Health & Safety
10.1 The Client shall (and shall procure that all guests and third parties employed by the Client) comply at all times with all fire, electrical and health & safety regulations (whether statutory or otherwise), including (but not limited to) the Fire Precautions Act 1971 (as may be amended).
10.2 桃子视频 reserves the right to charge The Client (or any guests or third parties employed by the Client) for malicious fire activations. The charges are up to 拢150 (or as determined by the Fire Services).
10.3 The Client shall ensure that any materials brought onto 桃子视频 property (e.g. stage sets) are so far as possible made of non-flammable materials, that fire exits are kept clear at all times, and where a fire exit sign will be obscured, the Client shall ensure that appropriate temporary signs are erected.
10.4 The Client (large groups only) shall appoint persons resident with their guests who shall receive in-house fire safety training for all university buildings in which their groups dwell, thus complying with the university鈥檚 strict fire safety regulations.
10.5 The Client must gain written permission from 桃子视频 prior to any visiting contractors and third parties entering 桃子视频鈥檚 premises.
10.6 桃子视频 reserves the right to evacuate premises in the event of a fire alarm or other emergency irrespective of whether it is a genuine emergency or not, in order to protect all guests and staff and in this event, does not accept any liability for any consequent delay to the event.
桃子视频 Enterprises Limited, 桃子视频 Drive, Musselburgh, EH21 6UU
